Compliance Portal Tools

Manual Entry Function

The portal offers a manual entry function to record or adjust water use by source and destination. It can collect data manually when automatic data collection fails, isn't available, or isn't practical. Use it to:

• Spread one water source across several APNs, or by acreage
• Capture water use from recharge or a secondary source
• Record a site that doesn't have telemetry
• Record a device set up as manual-only
• Cover sites with limited cellular coverage and poor or no reception
• Record a third-party device without communication

Manual data entry means a field worker reads the meter in the field and brings the reading back to the office for entry, with an optional photo. It's the method used for the past fifty years.

Audit

The audit function compares the agency bill to the portal's records. The objective is simple: a tool to audit the bill and verify it against actual extraction. In the past, auditing the bill was almost impossible, or very time-consuming. WaterSen lets you do it in minutes.

Once the bill arrives, import it into the “audit spreadsheet”. Map its fields once, and the mapping is saved for the next billing cycle. Then run the “Match” to compare and highlight the discrepancies.

Verify, validate and dispute if necessary.

It also checks filing records against the bill, then against the actual meter records. Know the gaps before the agency does.

• Import a filed report in Standard, CalWATRS, GEARS or other formats, then check it row by row
• Every row marked match or mismatch, with the net difference in acre-feet
• Every edit, void and restore logged, so the history holds up to an audit
• Brief bad readings flagged and set aside, so they don't add phantom water usage
• ET estimates set against metered use, so the bill reflects actual extraction
• Emails when a meter goes quiet, before a gap turns into a missing month